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What Should a Good HR Software Include?

Technology has created countless benefits for businesses, and made life easier for a lot of staff.  One of the ways that businesses have benefited is from the implementation of HR software.  Instead of human resources staff having to do everything manually, they can now use a unified system that reduces errors, increases productivity, and gives them easier access to data.  If your business doesn’t currently use HR software, below are five things to look for when purchasing.


Payroll is a key part of human resources and there’s no point purchasing a HR software that doesn’t have payroll included.  A good HR software should streamline the payment process, making it easy to track attendance, time and other things like sick leave and 401k contributions.  No matter what type of company you run, payroll will be an important part of it and is one of the main HR software benefits.

Benefits Administration

Following on from payroll, benefits administration is another important thing that a good HR software should include.  This will make managing all kinds of benefits easy. Almost all human resource software includes this as standard, so be wary of any that don’t.

Self Service

Research suggests that in some companies, the HR department spends up to 40% of its time manually sorting out employee benefits.  While having a benefits administration feature in your software is useful, it’s even better if you can make this self-service.  When you have self service HR software, your employees can manage their own benefits without needing to bother the HR department.  This will not only save the HR team a lot of time, but it may also boost morale if they can focus on things that are more important.


A database feature should be included in every good HR software.  This will enable you to create a full list of all of your company’s employees and include any important information on them.  Prior to HR software, this information was included in individual paper files, so you can see how much more efficient software is.  When the information is digital, it can be easily amended as required, and added to quickly.  Again, this is another way to improve the efficiency of your staff.

Performance Management

Most businesses like to track employee performance, and there is no better way to do this than through your HR software.  A good HR software will be able to track employee retention, attendance, disciplinary history, and training, and deliver all this through a simple scoring system.  If an employee falls below a certain score, the HR department can pass the information on to management to try and find a solution to the problem.

There is a lot of different HR software available and you need to choose one that works well for your company.  However, the five features listed above should be included as standard in any good piece of human resources software, so you shouldn’t settle for anything less.

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Adriaan Brits is a digital marketing consultant for S&P500 companies and analytics instructor for Linkedin Learning. His course "Digital Marketing Research" has more than 130000 learners worldwide.

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